Editing data

Only authenticated users will be allowed to edit data. When a user has been authenticated, additional features for editing and publishing resources are enabled in the application.

Watercraft Manager

Watercraft Manager is the starting point for all editing. The top menu (Watercraft Manager) offers creation of all types of resources to which the individual user has been assigned permissions. Each type of the resource has its own data groups; the following options are common for all resource types:

Basic editing rules

All resources are edited within Watercraft manager the same way. Data are divided in content groups and each group has one or more data fields for editing. When more than one record of some data (multi-line edit) is possible, the data must be added to the list below the selected data group using the ‘Add’ button.


When there is only one possible entry for the given data (single-line edit), data entry is accepted automatically.


Either way, to save data to the database, the entered data must be confirmed using the ‘Save edits’ button in the upper right corner. To discard changes, use ‘Discard edits’ button.

Basic validation rules for current data group are applied before saving data. Resource-level data validation is applied through Data validation before proceeding to the next status.

Resource types

There are six types of resources:

Resource Type Description
Early Watercraft The main type, comprising all detailed data for Early Watercraft.
Early Watercraft Group A resource for grouping similar items of Early Watercraft.
Activity Activities recorded in relation to Early Watercraft.
Early Watercraft Event Events recorded in relation to Early Watercraft.
Person/Organization Persons and/or organizations, related to Early Watercraft.
Information Resource Documents, images, 3D models, files, etc. related to Early Watercraft.


Currently, only PLY, STL and OBJ file formats are supported in Online view of 3D models. The PLY format must first be converted to a multi-resolution format (NXS), meaning that it can take from a few seconds to a few minutes (depending on its size) before a model can be shown in the report.

To create a new resource, the top menu (Watercraft Manager) offers only resources to which user has editing permissions. For the existing resources, the ‘Edit’ button is shown only if the user has appropriate permissions.


To edit resource data, the user must be assigned to at least one authorization group.

Two group types exist for each resource type:
  • EDIT_(Resource_Type): edit permissions for (Resource Type)
    • create new resource (in ‘Draft’ status)
    • edit own resources in ‘Draft’ status
    • delete own resources in ‘Draft’ status
    • validate and prepare data for Approval
    • return a resource from status ‘Approval rejected’ to ‘Draft’
  • PUBLISH_(Resource_Type): publish permissions for (Resource Type)
    • all edit permissions
    • publish resource
    • reject resource, pending for approval

List of all authorization groups

Authorization group Permissions
EDIT_HERITAGE_RESOURCE.E18 Edit permissions for Early Watercraft
EDIT_HERITAGE_RESOURCE_GROUP.E27 Edit permissions for Early Watercraft Group
EDIT_ACTIVITY.E7 Edit permissions for Activity
EDIT_HISTORICAL_EVENT.E5 Edit permissions for Early Watercraft Event
EDIT_ACTOR.E39 Edit permissions for Person/Organization
EDIT_INFORMATION_RESOURCE.E73 Edit permissions for Information Resource
PUBLISH_HERITAGE_RESOURCE.E18 Publish permissions for Early Watercraft
PUBLISH_HERITAGE_RESOURCE_GROUP.E27 Publish permissions for Early Watercraft Group
PUBLISH_ACTIVITY.E7 Publish permissions for Activity
PUBLISH_HISTORICAL_EVENT.E5 Publish permissions for Early Watercraft Event
PUBLISH_ACTOR.E39 Publish permissions for Person/Organization
PUBLISH_INFORMATION_RESOURCE.E73 Publish permissions for Information Resource
RDM View and edit Reference Data Manager

There are two additional authorization levels for administrative purposes in addition to the above-listed authorization groups.

These are:
  • Staff status: users can log in to admin site and manage users
  • Superuser status: users have all permissions without explicitly assigning them

Ownership groups

Every authenticated user, which edits resources, must be member of one (and only one) ownership group. The user is only allowed to edit and process data from the ownership group to which the user is allocated (all other resources are locked for editing).

Any name with ‘OWNERSHIP’ prefix can serve as the name of the ownership group. Every newly created resource gets the name of the ownership group of the author (i.e. of the user who created it). From this moment on, only members of this group are authorized to edit this resource.

Current ownership groups

Ownership group
Institute for the Protection of Cultural Heritage of


Currently, Early Watercraft has only one ownership group (for this project) since there is no need for more. However, the application can support any number of ownership groups.

Publishing workflow

Early Watercraft resources are visible to public (unauthenticated) users only after they have been published. To publish a resource, a user has to fill in all required data and send the resource to the user with publishing permissions, who in turn approves the resource to be published. The publisher (i.e. the user with publishing permissions) can then either approve (publish) the resource or reject the approval. All possible process options are shown in a workflow diagram below.

Workflow diagram



Mails are only sent to others (no mail is sent if the current user is the intended recipient).

Resource statuses

Resource status is shown only to authenticated users (all other users see only the published resources). The status is shown in parenthesis after the resource type (in resource header, resource list, report, etc).

Initial status:
- only status where ‘Editor’ can modify data
- only status where resource can be deleted
Pending approval
When ‘Editor’ (the user who created the resource) fills in all
required data, a ‘Publisher’ (i.e. the user with publisher
permissions) can:
- modify existing data
- publish a resource
- reject approval (explanation required)
The resource is visible to public (unauthenticated) users.
Approval rejected
An ‘Editor’ can return resource to a ‘Draft’ status and repeat the
publishing process.

Data validation

Resource can be processed to the next status only when all conditions are met. Each resource has its own validation rules for each status. To check if all condition are met, the user needs to select ‘Validate resource’ in the sidebar menu.

When the application finds missing data, unique records, etc. the user has to amend all errors to continue processing the resource to the next status.

There are two types of data validation errors:

Icon Type Description
error Error The user has to correct an error to continue to the next status.
warning Warning The user can continue to the next status.

For each validation error there is a link to the data group where the user is able to correct an error. Each data group with errors is also marked using an exclamation mark in sidebar menu.


When all conditions are met, a button for the next status is enabled.


Map icons

While a document is in processing (not published yet), its icon has an additional marker in upper left corner, indicating its current status.

Status marker Status
draft Draft
pending_approval Pending approval
approval_rejected Approval rejected